Before the Congress

Presentation creation

  • Your presentation should be prepared in Microsoft PowerPoint exclusively version 2007 or 2010. As a general rule, it is better to use pptx format, try to avoid use of non-standard Windows fonts or language specific fonts; use high-contrast colours (light text on dark background or vice versa).
  • Your presentation should stay standard: in landscape orientation on 4:3 ratio. 16:9 presentation will not be displayed correctly with black bands on top and bottom.
  • You are welcome to use a slide template provided for download here.
  • Save your presentation on a USB memory stick (and as a backup, a 2nd USB memory stick or a laptop) and bring these with you to the Speaker Service Center.
  • Please remember that as a rule of thumb you should not have more than one slide per minute.
  • We recommend you make your slides as concise as possible by keeping texts short and avoiding too many bullet points.

Pictures and video

  • Save the picture you want to use as a JPG or PNG and set compression/quality to medium or high. (Avoid saving your pictures as TIF files, especially MAC presentations).
  • AVI, WMV, MPG or MOV are the only acceptable video formats.
  • Save the pictures/ videos used in your presentation separately on USB memory stick-limit size to 1 GO is preferred. In case of problems we can re-insert the original items.
  • In a general manner, be careful to respect author’s rights and persons anonymity.

Apple/Mac

  • Please save your presentation as “.PPTX” (PowerPoint 2007/2010), it will guarantee a better compatibility with the system.
  • Your PowerPoint version MAC should respect the following conditions:
    • Pictures should be in jpg, png and not tif or pict.
    • Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format jpg or png).
    • Fonts used should not be specific to MAC OSX. Please use Windows fonts (Arial, Calibri, Times New Roman, Symbol…).
  • Check your presentation on a Windows-operated computer.

Online upload

  • You will have the possibility to upload your presentation directly online: you will receive an email early June which will explain the process to follow in order to connect to the upload platform. You would be able to upload it until midnight the day before the talk.
  • We strongly invite you to come and check your presentation at the Speaker Service Center to test your presentation in real conditions

Disclosure of Conflict of Interest

A Disclosure of Conflict of Interest* slide must be included in the PowerPoint presentation. The disclosure slide should be displayed and read to the audience at the beginning of your lecture.

The disclosure slide templates can be downloaded here

  • Yes, there is a Conflict of Interest
  • No, there is no Conflict of Interest

* A conflict of interest is any situation in which a speaker or immediate family members have interests, which may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts.

For Poster Discussion Sessions, the disclosure of conflict of interest should be included on the poster.

The day of your presentation

At the Speaker Service Centre

The Speaker Service Centre is located on level M1 of the CCIB.

All speakers giving a presentation are requested to validate their presentation in the Speakers’ Service Centre (SSC) a minimum of 2 hours before the session starts or the day before for early morning sessions. Presentations received after this deadline cannot be guaranteed optimal audiovisual support.

The opening hours are:

  • Saturday, 6 June                     10:00 – 19:00
  • Sunday, 7 June                        07:00 – 19:00
  • Monday, 8 June                       06:30 – 19:00
  • Tuesday, 9 June                      07:00 – 19:00
  • Wednesday, 10 June              08:00 – 12:00

You will be welcomed by hostesses to be registered at the SSC, at this time you will need to confirm if you give the rights to EAACI to record your talk (as a webcast).

You will be able to upload your presentation on one of the dedicated computers. A technical and professional team will be on site to assist you for any question or needs you may have.

Restrictions

Personal Laptop Computers cannot be connected to the projectors in Lecture Rooms.

A presentation cannot be loaded directly on the computer in the lecture room.

An exception are Meet The Expert sessions where speakers are discouraged from using slides to make sure the character of the session is more interactive. If a MTE speaker wishes to use slides to support the session, he/she should bring his own laptop and connect it to the projector provided in the room.

In the session room

Each session will be facilitated by two chairs who are responsible for keeping time. As a speaker, please plan to arrive at the session 5 minutes prior to the session start time and introduce yourself to the chairs. Be sure they know how to pronounce your name. It is best to sit in the front row for convenient access to the stage.

At the time of your presentation, a computer at the lectern will be ready to use:

  • You just need to click on your name to launch your presentation before starting to talk. If a black screen is appearing, just click on the space or ESC key and you will find the main screen.
  • Adjust the microphones if needed, but please do not touch it during your presentation.
  • The computer mouse will be used as a pointer.
  • When your talk is over, press the space or ESC key to go back to the program session screen.